Overview

This role is ideal for someone with strong technical and organizational skills who enjoys working with numbers, building processes, and ensuring accuracy in fast-paced environments. You will work closely with our HR, legal, and accounting teams to manage payroll execution, contractor payment tracking, and regulatory compliance across jurisdictions.

Key Responsibilities

50% Payroll Administration

• Manage bi-monthly payroll for international contractors using global payroll platforms (e.g., Rippling, Deel).

• Track payments and ensure accurate deductions for laptops, bonuses, and other expenses.

• Maintain internal payroll tracking documents using Google Sheets or Excel.

• Monitor exchange rates and verify platform accuracy for currency conversions.

• Follow up on payment discrepancies or delays with payroll providers and financial institutions.

30% Regulatory Compliance & Reporting

• Coordinate with Colombian accounting vendors to ensure tax compliance and documentation for all contractors.

• Liaise with AAS’s U.S.-based accountant to organize expense records and ensure proper business reporting.

• Ensure records are up-to-date and compliant with local labor and financial laws.

• Help prepare reports and documentation for audits, tax filings, or internal review.

20% Process Development & Vendor Coordination

• Proactively improve and document payroll workflows and systems.

• Establish best practices for tracking and resolving payroll issues.

• Collaborate with tech, accounting, and legal vendors to ensure systems are functioning and obligations are met.

• Support internal training or documentation efforts related to payroll processes.

Qualifications

• Proven experience with payroll operations, preferably involving international payments.

• Familiarity with global payroll platforms (e.g., Rippling, Deel, Remote).

• Strong knowledge of Colombian tax law and contractor legal frameworks.

• Excellent organizational skills and high attention to detail.

• Proficient in Google Sheets or Microsoft Excel (pivot tables, formulas, data cleaning).

• Bilingual in Spanish and English, with excellent written and verbal communication.

• Comfortable working independently and collaborating across remote teams.

Bonus Skills

• Experience managing FX (foreign exchange) transfers and reconciling discrepancies.

• Previous work with startups or fast-paced international companies.

• Understanding of U.S. business accounting principles.